️: Allow mic for attendees: If an external user is an attendee, then this option controls whether the external user can send local audio: ️: Allow camera for attendees This meeting option only applies to recordings, transcripts, AI recaps, and transcript-based Copilot access. The organizer and presenters can disable the mic or camera of all the attendees, or of individuals, at any time during the meeting. Related topics. As a live event organizer, one of your responsibilities is inviting attendees. If you want to change what appears behind you in your video meeting or call, you can either blur your background, replace it entirely with any image you want, or use Teams virtual background template. If you prefer to limit what your contacts can view, you can hide either your phone number, email, or both. When you change important webinar info, make sure to inform both the presenters and attendees. You can remove Teams from a meeting while you're creating the meeting, but not after you send the invitation. To Minimize disruption, turn off the Allow mic for In your Teams calendar, when scheduling or editing a meeting, use the Add required attendees or Add optional attendees box to search for and invite people. For info on which event participants are classified as "attendees," see Roles in a Teams meeting. Teams live events will no longer be going away on September 30, 2024, as previously announced. To inform presenters: Changes to any of the basic webinar info (title, presenters, date, and time) will be emailed to the presenters. Select Add; Type a name and description for the template. This meeting option only applies to recordings, transcripts, AI recaps, and transcript-based Copilot access. With Teams Premium, meeting organizers can easily manage who can record and transcribe when scheduling Teams meetings. Unshaded areas show when attendees are free. Select Meeting options. Webinars in Office 365 and Microsoft 365 subscriptions add basic webinar functionality to Microsoft Teams Enterprise, such as registration for up to 1,000 attendees, a co-organizer role, interactivity with Q&A, attendee reporting, and Dynamics 365 Marketing options. Meeting window Notes: Managing attendee view is available in Microsoft Teams town halls. Teams meeting topics. Showcase up to seven For more details about changing your background, see Change your background for a Teams meeting. Important: Teams live events will no longer be going away on September 30, 2024, as previously announced. Attendee mics and cameras will appear dimmed. Webinar cancellation. Notes: Managing attendee view is available in Microsoft Teams town halls. When someone shares content like a presentation, Teams optimizes the layout to make that content as large as possible while also showing more video participants . Nov 30, 2023 · Microsoft Teams has many different features to track, measure and manage meeting parameters while and after they take place. Manage Q&A. See a queue view of all appointments. To manage the lobby more easily, let registered attendees bypass the lobby automatically by changing the lobby bypass settings. Before and during the event, you and other presenters can engage with attendees through Q&A. You can curate the attendee view so attendees only see shared content and participants you bring on-screen. Teams login. To let registered attendees bypass the lobby: The organizer and presenters can disable the mic or camera of all the attendees, or of individuals, at any time during the meeting. This helps organizers and presenters reach out to attendees and follow up about questions they asked or responses they shared in chat. Jan 5, 2023 · - Manage attendees’ view. Jun 28, 2024 · Controls who in the Teams meeting can have assigned presenter role. Add presenters and co-organizers Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately. Under Choose a meeting provider, make sure Microsoft Teams is selected. Webinar date time update. Updates registered attendee about changes to the event's date or time. Sep 28, 2023 · Note, green will now also be available for all Teams meetings, webinars, and town halls, including both Office and Microsoft 365 offerings 1 and Teams Premium. In the meeting controls, select More actions > Settings > Meeting options . Meeting organizers can plan ahead by creating and naming breakout rooms, sorting attendees into rooms, setting timers, and more. Delete a meeting recording. How to Login; Use Teams on the web Mar 13, 2023 · When will the People -tab be disabled from attendees? This should have been an option in Teams Premium, but it seems there is only new option to manage what attendees' sees on the main view, but they see each other because the People -tab is still available for them. View attendance and registration reports before and after a webinar for additional insight into the event and its attendees. Stay on track by RSVPing to meetings and events and choosing the calendar view that works best for you. Turn on the Manage what attendees see. If Teams can successfully restart your live event, the producers and presenters will be disconnected, while attendees watching the event will see a waiting screen informing them that the event will begin shortly. The engagement report shows how attendees reacted and interacted during the meeting or event. View attendance reports directly in the Microsoft Teams mobile app to gain insight into your meetings and webinars. Attendees will only see shared content and presenters that you bring on screen. Send SMS reminders. Change breakout room settings before meeting. Setting can be enforced or meeting organizer can be allowed to change. There are three roles to choose from: co-organizer, presenter, and attendee. In the meeting details, turn off the Teams Meeting toggle. Webinar reminder. A combination of admin meeting and event policies with organizer and attendee settings to manage webinars. In Teams, the meeting lobby keeps participants from joining a meeting until they’re admitted by an organizer, co-organizer, or presenter. Edit a recording transcript You can join as a view-only attendee via the Windows and Mac Teams desktop apps, Teams on the web, and the Teams mobile app for Android and iOS. When they hover over an attendee, the attendee’s name, profile photo, and details will appear. A Teams live event is a broadcast scenario with a production team behind the scenes and a viewing audience. Record a town hall. Nov 27, 2023 · Collect meeting, webinar, and town hall attendance and engagement information from the attendance report in Microsoft Teams. If you use Copilot in Teams, you can access copilot functionality in Recap. Select Apply sensitivity label, and then select Lock. After a town hall ends, look at town hall reports to see how many attendees were at your event, how long the event lasted, and average attendance time. The attendance report shows join times, leave times, and in-meeting duration by attendee. Organizers can see and download attendance reports of Microsoft Teams meetings by previously enabling the report feature within Teams. Feb 22, 2023 · How to enable Manage what attendees see: If you create your meeting invite in the Outlook desktop app, you can enable manage what attendees see before you send out the invite (or at any point after, too). A new window will open. If you're organizing a meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the meeting. In Teams, select Calendar on the left side of the app. For more information, please read this blog post for more information. To learn more about each feature, select from the articles below: Sensitivity labels End-to-end encryption Watermark Prevent copy/paste Manage who can record Related topics. Stay focused on specific people by deciding whose avatars or video feeds to spotlight during a Teams meeting. Change your view. A Teams meeting is a collaborative and interactive experience with the option to add structure for larger meetings. To learn more, see Attend a town hall in Microsoft Teams. Q&A: Specifies if attendees can use the Q&A feature to ask questions during the meeting. Select Calendar on the left side of the app to view all upcoming meetings and appointments. To keep your attendees focused and more deeply engaged, manage their view so they only see shared content and participants brought on-screen and are no longer distracted by the Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately. To disable all attendee mics or cameras. Presenters have a ‘live’ indicator on their video feed when they have been brought on screen. View your personal calendar. Customize how you see other people's video during a Teams meeting with Views . To learn more, see Host a town hall in Microsoft Teams. From there, you can watch the recording, search the transcript, and more. In Scheduling Assistant, you can see attendees' time zones, schedules, and availability during different timeslots. When you schedule a live event in Teams, it only sends the calendar invite to event team members. Change the meeting setting Who can present ? To specific people. To manage what attendees see: In Teams, go to Calendar and select a meeting. Learn more about your account on Microsoft Teams (free). Nov 15, 2023 · When attendees view the people roster, they see each attendee listed as ‘Attendee’. If you don't see Microsoft Teams, make sure the correct account is selected from the These settings are applied at the account level: dropdown menu. For details, see Schedule a meeting. Overview of Microsoft Teams Premium Feb 1, 2023 · As the webinar is underway, elevate and easily manage the production of your webinar to showcase a more dynamic, curated presentation by managing what attendees see. Others will be hidden from view. If you join from a standard 2D Teams meeting experience, you can see, hear, and interact with others in an immersive space. When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. It only shows the events for a specific channel and not the entire team. To change your event's Q&A settings: Select Q&A in your event window. Immediately. Confirms registration cancellation by an attendee. Manage what attendees see; Change webinar details; If you've already created a webinar, open it from your Teams calendar and select Manage event. ️: Manage what attendees see: Teams organizer, coorganizer and presenter can spotlight videos for everyone. When you join a Teams meeting, Teams smartly anticipates what you’ll want to see and resizes participant thumbnails and content based on the scenario. Town hall features Presenter spotlight. Optimize your meeting experience by editing notes before or after the meeting from your Teams Calendar or web browser. Showcase up to seven Sep 28, 2023 · Note, green will now also be available for all Teams meetings, webinars, and town halls, including both Office and Microsoft 365 offerings 1 and Teams Premium. To learn more, see Get started with Copilot in Microsoft Teams meetings. Type and select presenter names in Choose presenters. Co-organizers and presenters share most organizer permissions, while attendees are more controlled. May 12, 2020 · Hope this helps you manage Microsoft Teams attendees with confidence. To view a town hall report: Go to your Teams calendar. A channel calendar is a filtered view of the Microsoft 365 group calendar that is associated with the team. Select Audio & video . If any participant shares their screen, the content is visible to all meeting We will communicate new timelines when it is available. Organize and plan your work schedule effectively by managing your Teams calendar. How to Login; Use Teams on the web Mar 26, 2024 · Manage what attendees see enhancements for advanced webinars The manage what attendees see experience is now easier for organizers to bring presenters on and off the screen with the switch of a toggle. Dec 11, 2023 · Allow camera for attendees: The Video conferencing and Mode for IP video admin policy settings determine which participants can use their cameras. Organizers, co-organizers, and presenters will see each attendee’s name next to their Attendee label. As an attendee: When a meeting has reached capacity, you will see a special pre-join screen telling you that you can join as a view-only attendee, but you will not be able to share audio or video. As attendees engage and use chat, their names will continue to be hidden; whereas when attendees utilize Q&A, the organizer will need to have enabled the anonymous posting option within Q&A to ensure the attendee names remain hidden when submitting questions. To learn more, see Meeting recap in Microsoft Teams. com. Want to know more? Record a meeting. To publish a webinar recording: Go to your Teams Calendar. See webinar registration data, times that attendees joined and left meetings, and much more. Issues with meeting recordings. However, attendees can still engage through other apps and services, like Q&A, where they can post or respond to questions during the event. Dec 16, 2022 · With the ability to manage what attendees see, you don’t have to worry about distractions in case someone’s video accidentally turns on or keeping focus while multiple profile photos of attendees show up on-screen. RSVP to a meeting. To learn more about webinars, see Get started with Teams webinars. The Scheduling Assistant grid will show each attendee's schedule. Shaded areas show when attendees are busy or have tentative meetings. Turn off the Allow mic for attendees or Allow camera for attendees toggles. In the Apply sensitivity label section, choose the label you created above. Under Meeting engagement, set Manage what attendees see to On, then select it and Immersive spaces in Teams enable collaboration for all your meeting attendees, even if some of them join from outside the immersive space. Make your meetings more efficient by adjusting breakout room settings before they start. FAQ What data does Teams use to provide Intelligent recap? Teams uses the meeting transcript, attendance data, and PPT Live data to provide AI-powered features in Intelligent Recap. There are three options for who can record and transcribe a meeting: organizers and co-organizers, organizers, co-organizers and presenters, or no one. Stay on top of your meeting's agenda, assigned tasks, and more with collaborative meeting notes. Bring presenters to the forefront of the event with Manage what attendees see. Switch between a day, work week, or full week view—the menu is located on the top right corner of the app below the New meeting button. Make all meetings Teams meetings Jan 22, 2024 · Specifies if attendees can use reactions or raise their hand in the meeting. Feb 12, 2024 · By turning on Manage what attendees can see, we ensure that meeting organizers can vet shared content before it's brought on screen for participants. Remove Teams from a meeting. Create a Teams meeting invitation in Outlook. Let meeting organizers know whether or not you'll be attending by RSVPing to their meetings ahead of time. 1 day ago · Manage what attendees see - Meeting organizers can decide whose avatars or video feeds to spotlight during a Teams meeting while others are hidden from view. Overview of Microsoft Teams Premium Let registered attendees bypass the lobby When people join your webinar, they’ll first enter a lobby until they’re let in by an organizer, co-organizer, or presenter. Go to the participant list, select Manage audio and video, and then turn off the Allow attendees to unmute or Allow attendees to share video toggle. Attendance Before and after the webinar, view registration details like how many people saw the registration page, registered, or canceled their registration for the event. With so many new users in the last few months, there is a need to just know the basics. You can also change your town hall settings to start town hall recordings manually. Jun 19, 2023 · In Teams, go to Calendar and select a Webinars meeting, choose the Meeting option and you can manage what attendees see in the meeting in Teams. To RSVP to a meeting: Teams Teams Premium; Require attendees to register: ️: Assign a co-organizer: ️: Limit the number of people who can register: ️: Allow registered users to bypass the lobby: ️: Turn on Q&A for webinars with up to 1000 attendees: ️: View attendance reports: ️: Set up a green room for webinar presenters and organizers: ️: Manage what Change how you see other participants by selecting View and choosing from different meeting views. When you publish a webinar recording, registered attendees will automatically receive an email with a link to the recording. In Microsoft Teams (free), you can show your contact information in your profile. A Teams webinar is a structured interactive event. . You can read up on how Teams and Microsoft 365 groups work together at How M365 groups work with teams. This should have been a priority when creating attendees' view management. When people are in the lobby, organizers, co-organizers, and presenters are notified and can choose when to admit them to the meeting. To learn more, see Using video in Microsoft Teams. For example, in a large meeting, you may want to see as many video feeds as you can at one time. If you or someone else changes the permissions through SharePoint, sensitivity labels, or other methods or if you share the link to the meeting recording, the original meeting option setting will not apply. Meeting window Confirms registration cancellation by an attendee. Notifies registered attendee that the event has been cancelled. . Improve your meeting organization and effectiveness with meeting notes in Teams. While we still recommend switching to Teams town halls for new features and experiences, you can now schedule live events beyond September 2024. Then, you can use the scheduling assistant to see times when everyone is free. How to use Teams Premium features If your IT admin has already purchased a Teams Premium license, all features will be available to you. See more or fewer participants at a time, join everyone in Together mode, and more. You could see the live event process from this article. A new release date for this feature is under discussion. 2022-06-22 You can join as a view-only attendee via the Windows and Mac Teams desktop apps, Teams on the web, and the Teams mobile app for Android and iOS. You can also schedule a Teams meeting and invite people from Outlook. Test run Make sure all your equipment works and the connections are solid. Producers and presenters will need to rejoin and start the event again. In this example, we're using a template to turn this on by default, but you can also use the template to enforce the value if you need to. Prevent users from sharing content in external Teams meetings - Control whether users in your org with a Teams Premium license can share content when attending external Teams meetings. Depending on event settings, attendees can post and reply to questions while they're waiting for the event to start, as well as during the event. Can prevent or allow camera for attendees if not locked by a template. Publish a webinar recording. Only the meeting organizer can download the recording. Nov 3, 2021 · Product Microsoft Teams Release phase General Availability Release date December CY2021 Platform Web Cloud Instance GCC, DoD, Worldwide (Standard Multi-Tenant), GCC View attendance reports directly in the Microsoft Teams mobile app to gain insight into your meetings and webinars. Manage webinar registration Webinar waitlist Limit webinar registration date/time Manage what attendees see Turn on advanced, personalized features with Virtual Appointments What are virtual appointments? Schedule on-demand appointments. If you'd like to get familiar with how policies work for Teams meetings and events, see Manage meeting and event policies in Microsoft Teams. No setting: Can prevent or allow camera for attendees. Send the event link to all your attendees as you see fit—share it in a Teams channel, send an email, share it on a website, or add it to a collaboration group. Select Save. It's also available in Teams webinars and meetings as part of Teams Premium, an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. Reminds registered attendee about the upcoming webinar. Manage what attendees see: To keep attendees focused and more deeply engaged, organizers and presenters can manage their view so they only see shared content and participants brought on Teams will then verify that the event can be restarted. See attendees’ roles, join and leave times, and how long they attended. And with a Teams Premium license, you can change your Teams meeting background to a branded logo or image specific to your company. Change Q&A settings. Manage what attendees see: Specifies if meeting organizers can preview and approve content being shared on screen before other meeting participants can see it. Add agendas, notes, and tasks that can be viewed and edited by participants directly in Teams, with the option to share and edit them in Office. Dec 11, 2023 · In the Teams admin center, expand Meetings and select Meeting templates. In the ribbon, select Meeting options. If you are adding additional presenters to the webinar, see Schedule a webinar–Add presenters after sending the invite. Manage what attendees see RTMP-in eCDN for Teams live Events Overview: Getting started Virtual Appointments app Premium SMS Reminders Virtual lobby with branding and logos Org-level analytics in Teams Admin Center Link to learn about the feature and walkthrough of how to utilize it in your meetings, (then press the link to go back here. Manage what attendees see: To keep attendees focused and more deeply engaged, organizers and presenters can manage their view so they only see shared content and participants brought on Dec 16, 2022 · With the ability to manage what attendees see, you don’t have to worry about distractions in case someone’s video accidentally turns on or keeping focus while multiple profile photos of attendees show up on-screen. To learn more about editing transcript permissions, see Edit or delete a meeting transcript in Microsoft Teams. We will communicate the new timeline when it is available. We're publishing as many good Microsoft Teams 101 articles as we can so that you can make the most of Microsoft Teams . By default, town hall recordings will start automatically when the town hall starts. What about in an MS Teams Live event? As an attendee of a live event in Teams, you are not able to see information about other attendees. Take meeting notes. dq tt ay po rz xy as nk gc iy